Employer Responsibilities under the Pasadena Minimum Wage Ordinance
In 2016, the City of Pasadena, California passed the Minimum Wage Ordinance (Muni. Code 5.02) requiring employers to pay their employees at least the minimum wage rate based on the number of workers the employer employs – large employers with 26 or more employees or small employers with 25 or fewer employees. The Pasadena Minimum Wage Ordinance establishes a formula for annual minimum wage rate increases the based upon increases in the Consumer Price Index. The Ordinance requires:
- large employers with 26 or more employees to post the large employer Minimum Wage notice, and
- small employers with 25 or fewer employees to post the small employer Minimum Wage notice
in the workplace where it can be seen by all employees. Employers should choose from the drop-down menu either the large employer Pasadena Minimum Wage Poster or the small employer Pasadena Minimum Wage Poster that is appropriate for their size. Pasadena Minimum Wage Posters are available in a bilingual English and Spanish format and in a five-language format.
- It is unlawful to discriminate in any manner or take adverse action against any person in retaliation for exercising rights protected under Ordinance.
- Misdemeanor violations are punishable by a $1,000 fine or 6 months imprisonment. Infractions are punishable by a fine.
- The City or individuals claiming harm from a violation of the Ordinance may bring an action against the employer in court to enforce provisions of the law.
Employee Notice Requirements
Under the Ordinance, every employer must:
- Post in a clearly visible location where any employee works the Pasadena Minimum Wage Poster that applies to the size of the employer’s workforce to inform employees of the current minimum wage rate that applies to their employment and of their rights under the law.
- Give to each current employee, and new employees at the time of hire, written notification of the employee’s rights under the Minimum Wage Ordinance and their potential right to the federal Earned Income Credit (EIC).
- Provide each employee, at the time of hire, the employer’s name, address and telephone number.
- Document all hours worked by employees and keep records for four (4) years.