Each year, employers subject to federal OSHA recordkeeping rules, or comparable provisions of OSHA-approved state job safety and health programs, are required to post in the workplace a summary of work-related injuries and illnesses for the previous year. OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, must be posted by Feb. 1, and remain posted until April 30. All covered employers must post Form 300A even if there have been no recordable injuries or illnesses.
Form 300A must be completed by employers required to routinely keep OSHA injury and illness records using the OSHA 300 log. Only employers with 11 or more employees are required to routinely keep OSHA injury and illness records. In addition, establishments in certain low-hazard industries are exempt from routinely keeping OSHA injury and illness records. Even if an employer is exempt from routinely keeping injury and illness records, certain serious injuries and illnesses must be reported to OSHA. These reporting rules apply regardless of the industry or size of the employer.
New Recordkeeping Rules
Effective January 1, 2015, OSHA expanded the list of employers exempt from routine recordkeeping requirements. OSHA also added several categories of businesses that are no longer exempt from the routine recordkeeping rules.
The new list of exempt industries includes:
- gasoline stations, clothing stores, newspaper publishers, colleges and universities, and full-service restaurants.
Industries newly required to keep records include:
- automobile dealers, liquor stores, bakeries, performing arts companies, museums, historical sites, and emergency and other relief services.
OSHA’s Fact Sheet about who is required to keep records and who is exempt is available here.
Compliance Poster Company’s OSHA Forms on CD includes OSHA Forms 300, 301 and 300A. The CD also has interactive, fillable forms designed to improve the identification of hazards, enhance communications and properly document safety events.