Philadelphia, PA Fair Workweek Law
Employers in the retail, hospitality, and food industries with 250 or more employees and 30 or more locations nationally will be required to provide reasonable notice of schedules. Effective April 1, 2020, covered employers with employees within the geographic boundaries of the City of Philadelphia must provide employees with a written, good-faith estimate of their work schedules. The work schedules must contain:
- the average number of work hours the employee can expect to work each week over a typical 90-day period;
- whether the employee can expect to work on-call shifts; and
- a subset of days and times that the employee can expect to work, or days of the week and times or shifts on which the employee will not be scheduled to work.
All work schedules must be provided at least 10 days prior to the start of the scheduled period. To be in compliance as of April 1, 2020, covered employers will need to provide their first posted work schedule at least 10 days in advance of this date. Good faith estimates must be required by July 1, 2020, for any employees hired prior to April 1, 2020. Starting January 1, 2021, employers must release work schedules at least 14 days prior to the start of the scheduled period. Employers must provide notice of any proposed changes to the work schedule prior to the change taking effect. The written work schedule must be revised within 24 hours of making the change. Employers must provide written notice of available work shifts for at least 72 hours, unless a shorter period is necessary. If no employees express interest, only then may the employers hire new employees.
Covered employers must post the Philadelphia Fair Workweek Law Poster in conspicuous and accessible places on the premises of the business where notices to employees and applicants for employment are customarily posted. (The Philadelphia Code, Sec. 9-4608) Employers must also keep records necessary to demonstrate compliance with the law for a period of two years.