All U.S employers are required to verify the identity and employment authorization of all individuals they hire for employment in the United States using Form I-9, Employment Eligibility Verification. This includes citizens and noncitizens.
The new Form I-9 has a revision date of 03/08/13 (located in the lower left corner of the form) and an expiration date of 03/31/2016. Although employers should begin using the form dated 03/08/13 right away, older forms dated 02/02/09 and 08/07/09 will be accepted until May 7, 2013. After May 7, 2013, only the 03/08/13 forms will be accepted.
An employer’s Forms I-9 are subject to inspection by U.S. Immigration and Customs Enforcement, U.S. Office of Special Counsel and the U.S. Department of Labor to ensure compliance with various immigration, anti-discrimination, and wage and hour laws. Employers are required to keep completed Forms I-9 for three years after the date of hire, or for one year after employment is terminated, whichever is later.
An employer’s use of an expired Form I-9 for completing the requisite verification process amounts to an administrative violation that may result in fines in the event of an inspection.
Click here to download and print the new Form I-9 in English or Spanish. Its free!