New Jersey has adopted new rules that require employers to conspicuously post a new notice of the employer’s obligation to maintain and report certain employment-related records. The new notice is called, “Employer Obligation to Maintain and Report Records”.
What is Covered
The following laws are covered on the new recordkeeping rules notice:
- Wage Payment Law
- Wage and Hour Law
- Prevailing Wage Act
- Unemployment Compensation Law
- Temporary Disability Benefits Law
- Family Leave Insurance Law
- Workers’ Compensation Law, and
- Gross Income Tax Act.
Detailed information about employers’ obligations to maintain and report records under each of these laws is provided on the poster. Contact information for each of the departments responsible for enforcing these provisions is also provided.
Who Must Post
The posting requirement applies to “every employer that is required to maintain and report records regarding wages, benefits, taxes and other contributions and assessments pursuant to the State wage, benefit and tax laws”. This includes all public- and private-sector employers with one or more employees. It does not apply to the agriculture industry.
How to Comply
Mandatory posting of the new labor law poster is required by December 7, 2011. The new notice must be conspicuously posted in a place or places accessible to all employees in each of the employer’s workplaces.
In addition to the poster, employers must provide all current employees with a written copy of the notice by December 7, 2011, and all new hires after November 7, 2011, with a written copy of the notice at the time of hiring. Employers can provide employees with the notice via email to satisfy the individual written copy requirement.
New Jersey released a six-page version of the new notice. Employers can comply now by posting Compliance Poster Company’s individual 11”x17” poster (#30707) with the complete “Obligation of Employers to Maintain and Report Records” notice.